Job Description

SET DESIGNER/TECHNICIANS’ RESPONSIBILITIES: The Set Designer/ Technicians shall be responsible
to CTOC for design of the set for a production. Such responsibilities shall include, but not be
limited to, the following activities:

• Participate in a production meeting prior to auditions. The production meeting will
  be attended by the Director, Assistant Director, Set Technicians, Costume Designer,
  Prop Master, CTOC’s General Manager.
• Coordinate and meet with the Director prior to rehearsal beginning for each show to
  discuss the Director’s vision for the set design.
• Coordinate with the Director and the Clay Center Liaison the Backdrops that will be
  ordered for the production.
• Within fifteen (15) days of meeting with the Director, prepare a drawing or illustration
  of the design concept that must be presented and approved by the Director.
• Notify CTOC’s 2nd Vice President or General Manager of any costs or expenses for the
  design and building of the set that are over the prescribed set budget.
• Consult with Director regarding set plans and any issues regarding construction and
  design that occur during the building process.
• Construct the set in a manner that is safe and appropriate for children. Additionally,
  the set shall be constructed in such a manner so as to not cause any damage to the
  stage upon installation or set up.
• At certain times during the construction process, the Director will inspect the set to
  ensure compliance with plans and safety requirements. The Set Technicians will
  discuss any concerns the Director may have in regard to the set and make appropriate
  changes as needed and agreed upon by the Director and Set Technicians. If there are
  issues between the Director and Set Technicians regarding the set design, plan, set,
  safety, etc., the Director and Set Technicians will immediately contact the General
  Manager and 2nd Vice-President of CTOC, to discuss the issues.
• Set Technician should have the majority of the set prepared and ready to use the
  Sunday of tech week.
• Set Technician is responsible for moving and installing the set into the performance
  venue (including arrangements for a rental truck). The set must be moved to the
  theater venue by 3:00 p.m. on Sunday, of tech week.
• During the week of technical rehearsals and school performances, Set Technician will
  be available should issues or concerns with the set arise.
• Ensure that all set pieces are removed from the performance venue at the end of the
  last show. The Set Technician will also ensure that within two (2) weeks after the last
  performance and strike of the set, the set pieces are not only returned to the CTOC
  workshop, but the set and construction area are organized and cleaned.
• Responsible for ensuring the backdrops are shipped back to the rental company the
  day after strike.
• If a Teen Apprentice Set Tech is identified, Set Technicians will work with the Beyond
  the Stage CTOC Board Advisor to create tentative schedule & expectations for teen
  apprentice.

EQUAL OPPORTUNITY EMPLOYER

CTOC is an equal opportunity employer. CTOC’s policy is to afford equal
employment opportunities to qualified individuals without regard to race, color,
religion, national origin, ancestry, citizenship, marital status, veteran status,
physical or mental disability, sex, sexual orientation or age and to comply with
applicable laws and regulations. All employment decisions will be consistent with
the principle of equal employment opportunity.

JOB DESCRIPTION

The Musical Director will possess the ability to conduct the musical ensemble being used
for the show, while helping to instill in the children a love of theatre, an excitement for
performance, and a willingness to collaborate. He/she must possess excellent
communication and organizational skills, must be self-motivated, efficient, and creative.
Experience working with children is especially important.
The following are the duties and responsibilities of the Musical Director:

The Musical Director will participate in a production meeting prior to auditions.
The production meeting will be attended by the Director, Assistant Director,
Musical Director, Set Technician, Costume Designer, Prop Master, CTOC’s General
Manager

• The Musical Director will meet with the Director prior to auditions to discuss the
  Musical Director’s responsibilities and duties for the show.
• The Musical Director will attend all auditions. F i n a l cast selection decisions
  will be made by the Director.
• The Musical Director will attend callbacks, if deemed necessary.
• The Musical Director is required to attend all rehearsals that require music and
  all performances.
• The Musical Director, 30 days after receiving the score, should alert CTOC about
  any additional needs or concerns not covered. The Musical Director is
  responsible for identifying any musicians/instrumental needs and coordinating
  musician recruitment.
• The Musical Director will be compensated in the amount of
  $1000.00 to be paid in three equal installments
• *If an Apprentice Musical Director is identified, the Musical Director will work with
  the Beyond the Stage CTOC Board Advisor to create tentative schedule & position
  summary to ensure CTOC policies are followed and expectations are mutually
  agreeable.

EQUAL OPPORTUNITY EMPLOYER

CTOC is an equal opportunity employer. CTOC’s policy is to afford equal employment
opportunities to qualified individuals without regard to race, color, religion, national
origin, ancestry, citizenship, marital status, veteran status, physical or mental
disabilities, sex, sexual orientation or age and to comply with applicable laws and
regulations. All employment decisions will be consistent with the principle of equal
employment opportunities.

JOB DESCRIPTION

COSTUME DESIGNERS’ RESPONSIBILITIES: The Costume Designers shall be responsible to CTOC for
design of the costumes for the production. Such responsibilities shall include, but not be
limited to, the following activities

Participate in a production meeting prior to auditions. The production meeting will be
attended by the Director, Assistant Director, Musical Director (for all musical shows),
Set Technicians, Costume Designers, Prop Master, and CTOC’s General Manger.

• Within thirty (30) days of receiving the Script and no later than three (3) days after the
  production meeting, the Costume Designer shall notify CTOC’s designated contact of
  any additional costume requirements they feel are required for the production that
  have not been addressed.
• The Costume Designer will determine the specific costume needs as outlined in the
  script with the Director and design and create a costume plot/spreadsheet
  appropriate for the show.
• The Costume Designer is responsible for providing a list to the General Manager for
  any individuals or entities that should be listed in the show program for
  acknowledgement and/or appreciation.
• The Costume Designer will supervise the Costume crew volunteers in taking
  measurements, fitting, altering and fabricating of costumes.
• The Costume Designer must ensure that cast members are measured and
  documented in a way that is respectful of privacy. Boys and girls will be measured
  separately.
• The Costume Designer is responsible for ensuring that all necessary costumes for a
  given production are completed prior to the first Dress Rehearsal with the
  majority of the costumes done by the beginning of tech week.
• The Costume Designer is also responsible for ensuring the costumes are stored at
  night as necessary.
• The Costume Designer must attend all dress rehearsals and be available to make
  repairs or changes to any costumes that are needed during rehearsal week.
• The Costume Designer is to work within the allotted budget and make purchases that
  are necessary to complete the costume plot of the show. All receipts must be
  provided to the CTOC Treasurer.
• The Costume Designer is responsible for ensuring all costumes are removed from the
  performance venue at the end of the final performance. The Costume Designer is
  also responsible for ensuring that within two (2) weeks after the last performance and
  strike of the set, all costume pieces are not only returned to the CTOC workshop, but
  that they are properly cleaned and stored in CTOC’s costume area in an organized
  manner.
• The Costume Designer is responsible for returning any rented or borrowed costume
  pieces to their rightful owners.
• If an Apprentice Costume Designer is identified, the Costume Designer will work with
  the Beyond the Stage CTOC Board Advisor to create tentative schedule & position
  summary to ensure CTOC policies are followed and expectations are mutually
  agreeable.

JOB DESCRIPTION

The Assistant Director will possess the ability to keep the production running smoothly,
while helping to instill in the children a love of theatre, an excitement for performance,
and a willingness to collaborate. He/she must possess excellent communication and
organizational skills, must be self-motivated, efficient, and creative. Experience working
with children is especially important.
The following are the duties and responsibilities of the Assistant Director:

• The Assistant Director will participate in a production meeting prior to auditions.
• The production meeting will be attended by the Director, Assistant Director, Musical
  Director (for all musical shows), Set Technician, Costume Designer, Prop Master, and
  CTOC’s General Manager.
• The Assistant Director will meet with the General Manger and Director prior to
  auditions to discuss responsibilities and duties for the show.
• The Assistant Director will attend all auditions. Cast selection final decisions will be
  made by the Director.
• The Assistant Director will attend callbacks, if deemed necessary.
• The Assistant Director is the point person for any cast member to inform CTOC of
  any absences.
• The Assistant Director will be responsible for communicating with the General
  Manager, as needed, regarding changes or additions to the rehearsal schedule and
  other items.
• The Assistant Director within a week of casting will create an emergency
  contact list for the entire cast and share with the General Manager
• The Assistant Director must take attendance for cast members at each rehearsal
  and performance. The Assistant Director must text or call those missing from
  rehearsal that have not provided a prior conflict.
• The Assistant Director will oversee the check in and check out of all cast
  members at the rehearsal space and also at the Clay Center.
• The Assistant Director will enforce the no electronic policy and a quiet
  working atmosphere for rehearsals. The AD is allowed to assign rehearsal
  seats as needed.
• The Assistant Director will assist in the dispersal and collection of rented
  rehearsal scripts/music.
• The Assistant Director is to attend all rehearsals and performances. If you need to
  be absent, make arrangements with the General Manager for coverage. The
  Assistant Director will oversee cast backstage at the Performance venue.
• If an Apprentice Assistant Director is identified, the Assistant Director will work with
  the Beyond the Stage CTOC Board Advisor to create tentative schedule & position
  summary to ensure CTOC policies are followed and expectations are mutually
  agreeable.

EQUAL OPPORTUNITY EMPLOYER

CTOC is an equal opportunity employer. CTOC’s policy is to afford equal employment
opportunities to qualified individuals without regard to race, color, religion, national
origin, ancestry, citizenship, marital status, veteran status, physical or mental
disability, sex, sexual orientation or age and to comply with applicable laws and
regulations. All employment decisions will be consistent with the principle of equal
employment opportunity.

JOB DESCRIPTION

PROP MASTER’S RESPONSIBILITIES: The Prop Master shall be responsible to CTOC for design of the props
for given production. Such responsibilities shall include, but not be limited to, the following activities:

Participate in a production meeting prior to auditions. The production meeting will be
attended by the Director, Assistant Director, Set Technician, Costume Designer, Prop
Master, CTOC’s General Manager.

• Within thirty (30) days of receipt of the Script and no later than three (3) days following
  the first production meeting, the Prop Master shall notify CTOC’s General Manger and/or 2nd
  Vice President, of any additional needs they feel are required for the production that have
  not been addressed.
• The Prop Master will determine the specific prop needs as outlined in the script and work with
  the Director to design a prop plot/spreadsheet appropriate for the show.
• The Prop Master is responsible for providing a listing of any individuals or entities who should
  be listed in the show program for acknowledgement and/or appreciation to CTOC’s General
  Manager.
• The Prop Master is responsible for ensuring that all necessary props for a given
  production are completed by the beginning of tech week.
• The Prop Master is responsible for creating a property table at the performance venue and
  setting it up with the props. The Prop Master is also responsible for ensuring the props are
  stored at night as necessary.
• The Prop Master must attend all dress rehearsals and be available to make repairs or
  changes to any props that are needed during tech rehearsal week.
• The Prop Master is to work within the allotted budget and make purchases that are
  necessary to complete the prop plot of the show. All receipts must be provided to the
  CTOC Treasurer.
• The Prop Master is responsible for ensuring all props are removed from the performance
  venue at the end of the last show. The Prop Master is also responsible for ensuring that
  within two (2) weeks after the last performance and strike of the set, the prop pieces are
  not only returned to the CTOC workshop, but the prop area is organized and cleaned.
• The Prop Master is responsible for returning any rented or borrowed prop pieces to their
  rightful owners.
• If an Apprentice Prop Master is identified, Prop Master will work with the Beyond the
  Stage CTOC Board Advisor to create tentative schedule & expectations for teen
  apprentice.

The Prop Master will be compensated in the amount of $650.00 to be paid during tech week.

EQUAL OPPORTUNITY EMPLOYER

CTOC is an equal opportunity employer. CTOC’s policy is to afford equal employment
opportunities to qualified individuals without regard to race, color, religion, national
origin, ancestry, citizenship, marital status, veteran status, physical or mental disability,
sex, sexual orientation or age and to comply with applicable laws and regulations. All
employment decisions will be consistent with the principle of equal employment
opportunity.

JOB DESCRIPTION

The Director will possess the ability to mount a children’s theatre production while
instilling in the children a love of theatre, an excitement for performance, and a
willingness to collaborate. The primary responsibility of the Director is to create a
children’s theatre production by interpreting the script, choosing a cast, conducting
rehearsals and guide the performance of the cast. He/she must possess excellent
communication and organizational skills, must be self-motivated, efficient, and creative,
and must be able to delegate tasks and oversee their completion. Experience working
with children is especially important.
The following are the duties and responsibilities of the Director:

Within 30 days of receipt of the Script, the Director shall notify CTOC of any
additional needs they feel are required for the production, such as staffing
(makeup artist, etc.), set pieces, equipment, etc.

• The Director will participate in a production meeting prior to auditions or the
  week after auditions. The production meeting will be attended by the Director,
  Assistant Director, Musical Director (for all musical shows), Set Technician,
  Costume Designer, Prop Master, CTOC’s General Manager.
• The Director must meet with the Assistant Director prior to auditions to
  discuss the Assistant Director’s responsibilities and duties for the show.
• The Director must meet with the Musical Director (for all musical shows) prior to
  auditions to discuss the Musical Director’s responsibilities and duties for the
  show.
• The Director, Assistant Director, Musical Director (for all musical shows) and
  one member of CTOC’s Board of Directors will attend auditions. Cast selection
  decisions will be made by the Director.
• The Director must conduct open auditions on two dates to be selected
  between CTOC and the Director.
• The Director will not schedule any individual auditions or auditions on dates
  other than the dates set by CTOC and the Director.
• The Director will schedule and conduct selected callbacks, if deemed necessary.
• The Director will notify the CTOC General Manager with final cast list 5 days
  after open auditions have closed. The Director has final decision for cast list.
• The Director will coordinate and meet with the Set Technician, Costume
  Master, and Prop Master to discuss their vision for the stage, costume, props
  and other related items. The Director will continue to meet with them as the
  rehearsal and production progresses to make sure objectives are being met.
• The Director will coordinate and meet with the sound and lighting technicians.
• The Director is required to attend all rehearsals, if there are any conflicts,
  arrangements need to be made with the General Manager for coverage.
• The Director will periodically inspect the set being constructed to
  ensure compliance with set design and safety aspects.

*If a Teen Apprentice Director is identified, the Director will work with the Beyond the
Stage apprentice. The BTS Advisor will help to create tentative schedule & expectations
for teen apprentice.
During the production, the Director’s contact for all issues related to the production
is CTOC’s General Manager and/or 2nd Vice President (or their Designee). The
Director will be compensated in the amount of $1500.00 to be paid in three equal
installments.

EQUAL OPPORTUNITY EMPLOYER

CTOC is an equal opportunity employer. CTOC’s policy is to afford equal employment
opportunities to qualified individuals without regard to race, color, religion, national
origin, ancestry, citizenship, marital status, veteran status, physical or mental disability,
sex, sexual orientation or age and to comply with applicable laws and regulations. All
employment decisions will be consistent with the principle of equal employment
opportunity.

JOB DESCRIPTION

The Choreographer will possess the ability to design and direct the dance or stylized
movement being used for the show, while helping to instill in the children a love of
theatre, an excitement for performance, and a willingness to collaborate. He/she must
possess excellent communication and dance skills, must be self-motivated, efficient, and
creative. Experience working with children is especially important.
The following are the duties and responsibilities of the Choreographer:

• The Choreographer will participate in a production meeting prior to
  auditions. The production meeting will be attended by the Director,
  Assistant Director,
  Musical Director, Set Technician, Costume Designer, Prop Master, CTOC’s General
  Manager
• The Choreographer will meet with the Director prior to auditions to discuss
  the Choreographer’s responsibilities and duties for the show.
• The Choreographer may attend all auditions. Final cast selection decisions will
  be made by the Director.
• The Choreographer will attend callbacks, if deemed necessary.
• The Choreographer is required to attend all rehearsals that require dance/movement
  direction and all performances.
• The choreographer will create and plan the choreography for the production.
• The Choreographer will teach choreography to the cast,
  taking time to teach dance techniques as needed.
• *If a Teen Apprentice Choreographer is identified, the Choreographer will work with the
  Beyond the Stage CTOC Board Advisor to create tentative schedule &expectations for the
  teen apprentice..
  

EQUAL OPPORTUNITY EMPLOYER
CTOC is an equal opportunity employer. CTOC’s policy is to afford equal employment
opportunities to qualified individuals without regard to race, color, religion, national
origin, ancestry, citizenship, marital status, veteran status, physical or mental
disabilities, sex, sexual orientation or age and to comply with applicable laws and
regulations. All employment decisions will be consistent with the principle of equal
employment opportunities.